Minutes of the Ordinary Meeting held on Wednesday 17th December 2008 at 7.45 pm in The Hawk Conservancy.

1. Present
Mr I. Morrison, (Chairman), Lt Col Stephens, (Vice Chairman ), Mrs Sarah Hammer, Mrs Jean Arnell, Mr Nicholas Hoare, Mr Ian Long, Mrs Tanya Garman, Mr Ashley Smith and Mrs Suzanne Hoare (Clerk)
Apologies Mr Bill Gore, Mrs Diana Preston 
Mr Tim Southern - TVBC Councillor and Cllr Pat West HCC were present.
The village correspondent and 12 members of the public were present.

2. Minutes of the Previous Meeting.
The minutes were agreed and signed after, having been proposed by Sarah Hammer and seconded by Nicholas Hoare.

Declarations of interest were made, relating to the Holly Tree House Planning Application - Ian Morrison and Ashley Smith stated that they have both used Amport Construction and Charles Stephens stated that he was a friend to Mr Stockwell.

Mr Morrison then asked the council if they agreed to hearing a planning application first in a change to the published agenda. This was agreed.

The Planning Application
08/02746/FULLN Erection of replacement dwelling and garage ( amended scheme- Boldre) Holly Tree House Sarson Lane
Mr Morrison introduced the background to the application stating that the original application had been approved by 5-3 at the December 2007 meeting and an amended plan had been approved at the January 2008 meeting.
Mr Stockwell, a neighbour, was given the opportunity to read a letter of objection he had sent to TVBC stating his numerous concerns. Chiefly amongst these was the concern that he had not known of the original or amended scheme approved of in January 2008. It is TVBC policy to write to neighbours whenever a planning application is made, this will be checked.
The Builder - Mr Gaitskell replied to several comments made on the general height of the building and window sizing.
After further comments from all parties concerned the Parish Councillors were asked to consider the application before them. A vote was taken -
5 councillors voted for No Objection
1 councillor voted for No Comment
1 councillor voted as an Objection
Ian Morrison abstained
Comments will be added to the TVBC reply indicating our concerns over the possible non informing of neighbours.
After this item was completed a short break took place and those members of the public who chose to do so left the meeting.

4. Reports

The Green and Amport Fen
Ashley Smith has had a meeting with his scientific officer from the Hawk Conservancy and David Horne; he proposes to form a sub-committee to work on the Fen and areas of the Green. This could result in nest boxes being put up and a wildlife walk being created. Ashley Smith stated that he is keen to work with the neighbours Mr Van de Pette, and the School. This item will need financing and should be considered in the budget discussions.
TVBC are known to have a wildlife expert a Mr Kevin Harrington and he may be of assistance.
Ian Long mentioned that the school may need to use the Green during the new build but as yet the PC has not had an official approach.

Footpaths and Highways
A kissing gate has been erected at the end of Footpath 7 by Mr Wyles; the Parish Council has sought advice from Hampshire County Council on this issue but has yet to get a reply.
Cllr Pat West outlined the PFI scheme available to Parishes to change their street lighting, Pat West was asked to supply a contact name so that the Parish Council can contact the relevant dept and further access this scheme.

Goodman Application - approved
It was felt that economic matters had an undue influence on the Planning Control Committee and Southern Area Councillors did not vote against the application.
However the section 106 agreements has yet to be signed and with financial considerations taken into account it may be some time before the warehouse is built.

Weyhill Play Area
No progress to date, Playground Services will be contacted again regarding the proposed scheme.

7. Finance
The following cheques were signed by Ian Morrison and Charles Stephens

The above cheques were approved by those councillors present.
The proposed budget (attached) for the financial year 2009/10 was discussed and various items considered.
A vote was taken to approve an increase from £11,000 to £11,750. All Councillors present approved the increase.

8. AOB and Correspondence
An informal meeting took place on Dec 7th at Quarley Village Hall to talk about potential boundary changes. 2 possible changes were considered, 1 to include Lains Farm in Quarley and 1 to keep it in Amport. Changes could affect our precept as rateable value is the tool to measure the value of properties changing Parish and a percentage of assets and liabilities accompany these values.
An informal approach to TVBC will be made and this will need to be an Agenda item next time in order to decide any action.
Ian Morrison has spoken to Deborah Graham at Penton Grafton and stated that we are open to discussion but this is likely to be in the future.

The Meeting closed at 9.30 pm.
The date of the next meeting is January 18^th 7.45pm at Amport School.